Program Coordinator

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Summary

Provides support to various aspects of the on-site program and client sites, including but not limited to, program support, office administration, and gathering research.  Also, compiles and maintains records of business transactions of office activities by performing the following duties:

Essential Duties and Responsibilities

  • Research, interview, screen, and refer college students for job openings by performing the following duties.
  • Confer with management and supervisors to identify personnel needs, job specifications, job duties, qualifications, and skills.
  • Write job descriptions, or review and edit job descriptions, written by others.
  • Assist with developing college recruitment programs to attract students and to fill specific job openings.
  • Maintain network of contacts to help identify and source qualified candidates.
  • Initiate contact with possibly qualified candidates for specific job openings.
  • Review applications and interview applicants to obtain work history, education, training, job skills, and salary requirements, and to provide information about the organization and position.
  • Screen and refer candidates for additional interviews with others at client site.
  • Write and place job advertising in various media.
  • Develop and coordinate internal job posting program and writes job postings.
  • Coordinate participation, set up displays, and work at job fairs.
  • Develop and maintain contacts with schools, alumni groups, and other public organizations to find and attract applicants.
  • Make public presentations at schools, organizations, and job fairs regarding the organization and opportunities.
  • Copy data and compile records and reports.
  • Answer and screen main company telephone calls.
  • Conduct research and prepare data in appropriate format.
  • Coordinate and arrange meetings.
  • Order and maintain supplies.
  • Organize contingent workforces’ files.
  • Assist in supplier evaluations by gathering and collating information presented by suppliers.
  • Ensure payroll services firm receives the following information: New startups of contingent workers, changes of address, name changes, etc.
  • Assist intern program by screening potential candidates.
  • Assist in conducting orientation for contingent worker startups.
  • Prepare copies of weekly invoices before mailing.
  • Make copies of printed material, i.e. startup packets, etc.

Education and/or Experience

  • Associates degree; or one to two years related experience and/or training; or equivalent combination of education and experience.
Language Skills
  • Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.
Computer Skills
  • To perform this job successfully, an individual should have knowledge of Internet software; Spreadsheet software and Word Processing software.

Environment

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
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